Elections 2020: Vice Chair and Directors
As part of the governance of the CPA, the CPA is required to have elections annually; for the posts of Vice Chair and 6 board members.
Nominations Are Now Open For:
- Vice-Chair (the Vice-Chair serves one year, from AGM October to following AGM, but automatically assumes the chairmanship at the following year’s AGM)
- Six elected Board Members (from AGM October 2020 - AGM 2022)
If you would like to discuss what membership of the Board involves please contact the Chair, Rebecca Clutten.
Annual General Meeting
The AGM is usually held in October. Due to the pandemic, it has been decided to make the event virtual. The Tony Johnson memorial lecture will be moved and incorporated into the National Conference.
The date for this year's virtual Annual General Meeting is Monday 19 October 2020, starting at 14.00 and lasting for circa 30 mins.
Further details of the AGM will be circulated in due course.
Standing for the Board - The Details:
- Anyone seeking to stand needs to complete the nomination form.
- Please read the extract from the Articles of Association, on page 2 of the nomination form.
- If you wish, the full Articles of Association can be found by clicking here.
- Those nominated must be paid up members, as too proposers and seconders (*). A list of members is also published on the website to assist.
- All nomination forms must be returned to the CPA office by email or post no later than the 1 August 2020. Contact details are found here. (See CV19 note below)
- The normal term of a board member is two years. The Chair and Vice-Chair serve for one year only. To be eligible to stand as Chair or Vice-Chair you must have served previously on the board at some point.
- If there are more people standing than there are posts, then there will be an election. Details will be published on the website if this happens and members emailed.
- If you are elected to the Board, there is a presumption and expectation that you will attend board meetings, with the option of attending virtually by conference calling. There are usually 10 such meetings annually. Reasonable costs are paid for attendance to committee meetings for members who are not based in, or work in London.
Variations Due to CV19 (see *)
Given CV19, nominations will be received in one of two ways:
- The member wishing to stand needs to complete the form and sign it, taking a picture with their phone/scanner, sending it onto colleagues to propose and second it who do likewise. A completed scanned/pictured copy will be accepted by the office.
- Alternatively, the member wishing to stand may send the email chain where the nominee declares they wish to stand, and proposers and seconders need to receive and confirm they are doing so back to the nominee. Once everyone has agreed to support the nomination, send to email@example.com. The office may contact the proposers and seconders to authenticate.
Election Rules 2020
To be used in the event of a contested election
- The election will run from Tuesday 2 September until Wednesday 30 September 2020 at 23.45.
Who Is Entitled to Vote?
- Fully paid up members whether standard or corporate as of the 1 August 2020; and honorary members. Anyone joining after the 1 August is not eligible.
Form of Voting:
- Voting is electronic via the web. There are no postal votes. Those eligible will receive an email from Electionbuddy Elections firstname.lastname@example.org. Anyone not receiving an invite once the election has started should contact the office at email@example.com
- Invites to vote are sent to members’ registered emails, as held by the office. As a general requirement of membership, members are responsible for advising of any contact amendments.
- CPA’s duty of care is to ensure the email is sent and to notify members the election has begun – by email and posts on the website. Thereafter, it is the members’ duty to check receipt of the ballot invitation; and to vote.
- Members should be aware that whilst an email is delivered, it may not actually end up in an inbox due to company server setups, spam filter settings and clutter settings. Please check this in the first instance if you have not received your email.
- 1 member = 1 vote. Each vote invite has a unique code and once that code is used by voting, it cannot be used again; and the member cannot have another vote, nor change their vote.
- The office can verify whether someone has voted (and this information is not shared), how many have voted, how many have not been delivered, but it cannot determine how anyone has voted.
- The office will investigate failed deliveries, correct where possible and resend. But the primary duty is on the member to inform of any change of email address.
- Election Officer: Rebecca Clutten will be CPA election officer (since the Hon Secretary is standing). The CPA Administrator is the Proxy Election officer, but will not have a vote in appeals.
- The election officer will devolve responsibility of the election to the Administrator and his staff, but the election officer will call the election and oversee it is conducted objectively, fairly, professionally and robustly.
- The election officer will check the validity of the nominations. Those nominating will not be published.
- The election officer will agree the duration of the election and the reminders sent before the start of the election.
- The election officer will agree the conduct of the election; will deal with any issues that arise during the election.
- The election officer will be given details of the results and inspect them, and can ask whatever questions are required to confirm the ballet has been undertaken correctly.
- Only the election officer and the Administrator (and optionally the deputy election officers) will be aware of the scores obtained. No candidates will be given the scores.
- The chairman will announce those successfully elected to the Board and then to the AGM. The chairman will contact each of the candidates privately 24 hours prior to the AGM.