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Access Payments Officer
- Job Reference: LP074
- Location: Birmingham
- Directorate: Land & Property
- Salary: Competitive
- Closing Date: Birmingham
As an Access Payments Officer at HS2 you will manage the preparation and verification of payments in a timely manner to land owners and land agents made in respect of land access and survey activity as part of the wider HS2 survey programmes
About the role:
- Manage the submission and verification of payment schedules by PSC and/or land agents in respect of early access agreements & GI agreements, and/or Land Information Questionnaires to comply with financial controls
- Manage the verification and allocation of environmental surveys (undertaken by the PSC/Environmental Teams) and appropriate levels of compensation to landowners; prepare schedules for payments for approval by relevant Heads of Service together with individual landowner schedules recording all surveys carried out on their land
- Manage the timely entry and verification of contact and bank details of landowners and agents into SAP
- Provide advice and direction on VAT matters to PSC, landowners and land agents in respect of recoverable VAT and land elected for VAT; liaise with Head of Finance on VAT matters
- Prepare approved payments for payment by Finance Team; follow up with Accounts Payable to ensure timely payment; prepare/issue cheques, remittance notes and survey schedule to third parties to advise of payment
- Manage the preparation of monthly figures (actuals and accruals) to enable Finance Team to manage COWD, and for internal reporting within the Land Assembly team
- Support the assurance of PSC referencing deliverables to enable programme deadlines to be achieved
- As part of the Land Assembly Team, respond to enquiries from within HS2 and from external stakeholders on access and land ownership matters in a timely manner
- Ensure the safe management of landowners' personal information
About You:
- Relevant degree or HNC
- A strong track record in a property management environment
- Strong communication skills (verbal and written)
- Good computer skills (MS Office)
- Flexibility over office location (
- Additional working hours expected at key stages in the programme (e.g. support during lead up to Bill Deposit)
- Ability to work under pressure to fixed deadlines
- Ability to deal with stakeholders, land agents, and members of the public in a range of circumstances
- Ability to work unsupervised within established parameters
- VAT matters – seek formal guidance and approval of processes from Head of Finance
- Approval of non-standard agent or survey fees to be sought from the Head of Land Access
- Approval of monthly actuals and accruals from line manager
- It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.
About Us:
High Speed 2 (HS2) will be the UK’s new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain’s major population centres, boost the economy and create thousands of jobs.
HS2 Ltd is a safety critical organisation with safety being one of our core values. Employees are required to ensure reasonable care of their own and others’ health and safety by taking personal responsibility for working to the HS2 ‘Safe at Heart’ programme principles and following safe working procedures at all times.
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